GHP OFFICE REALTY JOB DESCRIPTION

Position Title:          Real Estate Administrator

Reports To:               Senior Administrator

Phone: 914.642.9300

Fax: 914.642.9301

www.ghpoffice.com

Responsible For:     Assignments associated to commercial real estate which may include any and all administrative duties and projects such as maintain the company’s websites and its marketing material and daily reporting and tracking of tenant collections.

Location:                   Westchester, NY

The ideal candidate will be a motivated, quick learner who has interest the real estate industry. They possess the desire to complete their assignments in a thorough yet efficient manner. This individual will be eager to learn and have a can-do, team player mentality while assisting those in need in our growing commercial real estate company.

Administrative Responsibilities:

• ·       Assist with any/all administrative duties and projects as needed
• ·       Daily reporting and monitoring of tenant collections through AppFolio
• ·       Create or update flyers, brochures, ads and offering memorandums using Illustrator, InDesign, and Photoshop (we will train on these applications)
• ·       Maintain company’s websites and Loopnet with GHP’s available spaces along with any marketing material (flyers, floor plans, photos, etc.)
• ·       Weekly email blasts through Constant Contact
• ·       AP invoice processing as needed
• ·       Open, sort and distribute GHP mail
• ·       Clean/organize both supply closet and storage
• ·       Keep track of GHP branding inventory and advise when to order more
• ·       Track inventory of office supplies and restock when necessary
• ·       Interaction with Accounting Department daily
• ·       Assist with broker parties and events

Qualifications & Skills:

• ·       Associates or Bachelor’s degree
• ·       Proficient in Microsoft Word and Excel
• ·       Detail oriented & highly organized
• ·       Personable
• ·       Excellent communication skills
• ·       Problem solver
• ·       Quick learner
• ·       Self-starter

*This position is temporary with the possibility to become permanent.

GHP Office Realty is a division of Houlihan-Parnes Realtors, LLC which is presently one of the New York area’s leading owners, operators and purchasers of suburban New York commercial and industrial space. GHP Office Realty has acquired, financed, redeveloped, leased and managed more than 7,000,000 square feet. Regionally, the partners presently own and manage buildings in Westchester and Rockland Counties, New York, in Fairfield County, Connecticut and in Bergen County, New Jersey.

Send resume to:

Robert McNamara
Director of Operations & Management
GHP Office Realty, LLC
Four West Red Oak Lane
White Plains, NY  10604
rmcnamara@ghpoffice.com

Montefiore

The successful candidate will be able to demonstrate core competencies in the following areas:

• Liaison between individual client contacts, vendors, and client facility team to ensure compliance with stakeholder policies and procedures.
• Ability to negotiate and execute on behalf of client, local vendor service contracts and services in scope
• Interaction with national service providers and local vendors, landlords and other companies  providing locations with operational services, e.g. janitorial and ,porter services, repairs and maintenance, HVAC and Electrical, minor moves and changes, furniture breakdowns, event support, and general facility requests as required by client representative at site and management level.
• Ensure work performed to the satisfaction of the customer.
• Provide timely follow up and communication of work status to all sites, including all remote field locations.
• Working knowledge and understanding of building systems and infrastructure
• Processing of purchase requisitions for necessary work in conjunction with documented processes.
• In addition it will be necessary to learn and use the work order system for daily work and for tracking assets through this system. This is a daily task that must be kept up with 
• Review and approve invoices for nonrecurring work performed on behalf of the field locations. Escalate inconsistencies as appropriate.
• Provide support and back up to co-workers and local client representatives and occupants, to ensure that department and company goals are continuously met. 
• Participation in meetings with peers within Project Management and other departments to review aspects and needs of new transitioning site and existing sites throughout the portfolio.
• Develop and maintain positive relationships with internal/external customers.
• Ensure adherence to local procedures and client policies.
• Identify potential process improvements. Conduct regular property inspections and walk through of space
• Display flexibility, enthusiasm, motivation and a passion for success.
• Overall responsibility to ensure compliance with tenant leases, regulatory items, and management contracts. Establish and maintain strong and positive relationships with all clients, property tenants, vendors, and contractors.  Responsible for annual budget preparation and tenant reconciliations for review and approval by senior property management and ownership.
• Prepare monthly and quarterly ownership reports.
• Approve purchase orders, invoices and rent up schedules.
• Oversee collection of rent, payment of expenses and compliance with lease terms.  Complete regular inspections of the properties and recommend alterations and/or maintenance of the property and oversee work as necessary.
• Competitively bid and oversee operational and tenant improvement contracts and services.
• Oversee tenant improvement construction and capital expenditure projects.
• Partner with marketing and leasing teams to assist in leasing efforts.
• Organization is a health care provider, in addition to building inspections Environment of Care in service will be provided and will become a part of daily duties
• Familiarity with NFPA and Life Safety are essential elements of performance (training will be provided as necessary)
• Other duties as assigned.

Requirements

The successful candidate will possess the following required degrees, certificates or competencies:

• 5+ years related Property Management and Facility Management experience.
• RPA or CPM designation in progress or any similar combination of education and experience.
• Knowledge of basic business practices and facility management outsourcing /remote models.
• Ability and desire to accept challenge within a change environment, and a diverse culture.
• Decisive thinking skills and problem solving skills. Good antenna and ability to interpret the unspoken.
• Ability to deal well with challenge, pressure and adversity.
• Detail oriented with strong organizational skills and ability to handle multiple priorities.
• Excellent verbal/written communication skills.
• Strong human relation skills in order to interact and collaborate with a wide range of departments and people operating in multiple locations; many which are geographically remote.
• Proven record of providing excellent internal and external customer service.
• Ability to work in both a team and independent environment.
• Computer proficiency and experience with Call Center and Service Desk applications: web and server based.
• Strong budget and financial background; documented accounting/bookkeeping experience helpful.

Please email Dafriedm@montefiore.org if interested. 

Montefiore

Position to cover approx 1400 units and commercial properties and provide professional services for the administration and operations of campus and off campus properties and facilities. This position will manage maintenance and upgrades of physical property and building systems, financial management, evaluation of potential new properties, development and redevelopment of new and existing spaces, compliance to city/state regulations, and adherence to hospital and departmental policies/procedures.

This position is required to have 5-10 years experience or more related to Property and Facility Management. A Real Property Administrator (RPA) or Certified Property Manager (CPM) designation preferred.

• Competitively bid and oversee operational and tenant improvement contract and services. Oversee tenant improvement construction and capital expenditure projects.
• Working knowledge and understanding of building systems and infrastructure.
• Provide support and back up to co-workers and local client representatives and occupants, to ensure that department and company goals are continuously met.

There is opportunity to move up quickly to even more senior role very quickly.

Please email Dafriedm@montefiore.org if interested. 

BUILDING ENGINEER

Tarrytown, NY

 AmTrust Realty Corp. is a privately­held company that acquires, develops and manages commercial real estate. Their headquarters is located in New York City. The Company currently owns in excess of 12 million square feet across thirteen major properties in New York, Chicago, Toledo and Syracuse. The company is highly entrepreneurial and offers substantial career growth opportunity to strong performers.

 

We are in search of a Building Engineer in our Tarrytown, Westchester office. This position is a full time, salaried, Monday through Friday, 40 hours per week, non­union, day shift.

 

DUTIES OF THE POSITION:

 

·        Maintaining the property and ensure Class “A” office building operates smoothly

·        Be able to operate HVAC equipment including basic repair and maintenance

·        In addition to HVAC, have a general knowledge of building systems such as electric, plumbing

·        Respond and troubleshoot all tenant service requests

·        Ability to review and comment on construction sketches and drawings

·        Assist building porter as needed

·        Manage inventory and equipment supplies

·        Basic knowledge of handheld and electrical tools

·        Must be available for emergency calls

 

REQUIREMENTS:

 

·        Previous experience in commercial building maintenance and operations preferred

·        Physical requirements include stooping, standing, walking, climbing stairs/ladders and the ability to lift/carry or move heavy loads of 50 pounds or more

·        Ability to effectively communicate with management and tenants, both verbally and in writing

·        Good judgment and initiative required

 

COMPENSATION:

 

•             The position offers excellent compensation, commensurate with experience

•             Benefits include major medical, dental, life insurance and 401k

 

 

AmTrust Realty Corp. is an Equal Opportunity Employer

 

If you are interested, please send your resume and contact information by email to Fuji Fitton-Gordon (ffittongordon@amtrustre.com) or call (212) 619-6919.

 

AmTrust Realty Corp., 250 Broadway, New York, NY 10007

AmTrust Realty Corp. is a privately-held company that acquires, develops and manages commercial real estate.  Their headquarters are in New York City. The Company currently owns in excess of 12 million square feet across thirteen major properties in New York, Chicago, Toledo and Syracuse.  The company is highly entrepreneurial and offers substantial career growth opportunity to strong performers.

We are in search of a Building Operator in our Tarrytown, Westchester office. This position is a full time, salaried, Monday through Friday, 40 hours per week, non-Union, Day Shift. Our Company is privately-held that acquires, develops and manages commercial real estate.  The company is headquartered in New York City.  

DUTIES OF THE POSITION:

·         Maintaining the property and ensure Class “A” office building runs smoothly.

·         Respond and troubleshoot all tenant service requests.

·         Be able to operate HVAC equipment including basic repair and maintenance.

·         In addition to HVAC, have a general knowledge of building systems such as electric, plumbing

·         Ability to review and comment on construction sketches and drawings.

·         Assist building porter as needed.

·         Manage inventory and supplies of equipment.

·         Basic Knowledge of hand and electrical tools.

·         Effectively communicate with management, both verbally and in writing.

·         Good judgment and imitative required.

·         Emergency “on-call” work may be required.

If you are interested, please call the number hereunder and ask for Michela Laudi, HR Manager.

AmTrust Realty Corp.

250 Broadway – 30^th fl

New York, New York 10007

212-619-6919

Engineer       

AmTrust Realty Corp. is the owner of 9 million square feet of commercial real estate in New York.  We are in search of a Handyman in our Tarrytown, Northern Westchester office.  This position is a full time, salaried, Monday through Friday, 40 hours per week. Non-Union, 1st Shift.

 

DUTIES OF THE POSITION:

• Maintaining the property and ensure Class “A” office building runs smoothly.
• Respond and troubleshoot all tenant service requests.
• Ability to review and comment on construction sketches and drawings.
• Assist building porter as needed.
• Manage inventory and supplies of equipment.
• Basic Knowledge of hand and electrical tools.
• Effectively communicate with management, both verbally and in writing.

• •      Good judgment and imitative required.

• •      Emergency “on-call” work may be required.

Ask for Erik Tanner or Melanie Lacanlale

AmTrust Realty Corp.

250 Broadway – 30^th fl

New York, New York 10007

212-619-6919

Erik Tanner – etanner@AmTrustRE.com

Melanie Lacanlale – mlacanlale@AmTrustRE.com